Town hall meetings are an indispensable part of an organizational structure. With town hall meetings, the organizations ensure that all the members stay on the same page. Town hall meetings allow the leadership and management to share information with each other. Also, town hall meetings enable the leadership and employees to interact with each other and stay updated with what people are doing. Since things have gone virtual, town hall meetings have also been started to host virtually.
However, with remote working, connecting with each other has become more important than ever. It has become the prime reason for regular town hall meetings, but the engagement rates have become a matter of concern. Due to zoom fatigue and other reasons, people find it challenging to engage with their fellow attendees.
Keeping this in mind, we have come up with some ideas to make your town hall meetings more interesting.
But, before that,
let us explain to you what a virtual town hall meeting is.
Virtual town hall meetings are the organizational meetings that allow the team leaders to update the employees with the latest updates and information over a DIY virtual town hall meeting platform. Not only this, town hall meetings allow the employees and the leadership to stay aligned. The leadership reviews the employees’ performance and checks performance on goals.
Town hall meetings have a long and golden history; they were hosted back in American villages and enabled the villagers to stay updated about each other’s lives.
Over time, the corporate world adapted to the idea of town hall meetings and started hosting them to stay updated about the employees and company’s happenings.
Ever since the world has gone virtual, organizations have started to host town halls over the virtual town hall meeting platforms. When compared with physical town hall meetings, online town halls are more convenient and flexible. It is the reason that even though things have started going back to normal, organizations still prefer hosting virtual meetings over in-person meetings.
Assuming now you know what virtual meetings are, here are some of the best ways you can use to make your virtual town hall meetings fun and interesting.
Reward the Top Performers:
Town hall meetings allow the company leadership and employees to come together on the same page. Virtual town halls are those occasions where everyone from a company is present together on one platform. Make use of this opportunity to reward the heroes of your company. You can dedicate a segment to appreciate the top-performers of the company. It will make the employees feel appreciated and motivate them to perform well. Apart from it, it will motivate the other employees to do their best and perform well, so that they get to hear their names as top performers.
Host Ice-Breaking Activities:
Another way to make your virtual town hall meetings interesting is by hosting ice-breaking activities. You can either start the meeting with ice-breaking activities or host a separate session for the same. These activities will enable you and your employees to interact with each other beyond work and make the entire meeting gripping. Also, keep the vibes and flow of the meeting casual. Treat it like a regular gathering; it will keep everyone involved. Crack jokes, randomly address people, ask for opinions, ask your employees how they are doing, etc.
Conduct Virtual Trivia:
Let us talk about another idea you can incorporate to make your virtual town hall meetings fun and interesting. Conduct virtual trivia, and test how smart your employees are (beyond work). Decide different categories such as sports, history, TV, movies, etc. Allow the teams to pick the category of their choice and play a fun game with your colleagues. Here are a few kinds of questions you can ask your employees:
- Guess the song.
- Who said this quote?
- Complete the famous saying/ song.
Celebrate Each Other’s Success:
There is a saying that Teamwork makes the dream work. If you want to achieve the best results with your teams, treat them like your family. Make your employees feel acknowledged and appreciated. Hence, celebrate the smallest of the wins of your employees; you never know who you will motivate. Share every achievement of your company with the employees; they will feel included. Also, the achievement doesn’t always have to be professional. All these activities will give the feeling of oneness to the employees.
Use Audience Engagement Tools:
One of the most effective and easiest ways to make your virtual town hall meetings more interesting is using audience engagement tools. There are several virtual town hall meeting platforms that provide interesting audience engagement tools. Use Self managed virtual town hall meeting platforms and boost interactivity among the attendees. Moreover, It will boost two-way communication and make your meetings less boring. A few tools that you can use are live polls, Q&A sessions, live comments, virtual breakout rooms, etc.
Though virtual town hall meetings have their own advantages, they have their limitations too. They aren’t as interacting as their in-person counterparts. We hope the ideas we have shared above will help you host an interesting virtual town hall meeting.