Summary: “This write-up demonstrates two easy methods with the help of that you can easily download Office 365 emails in PDF file format. We will discuss both manual and professional methods to save office 365 emails and we’ll also discuss why PDF is a better option to save data.”
Office 365 is a cloud-based Suite, and it is a subscription-based service offered by Microsoft. It provides multiple features to its users and it always updates itself according to the market trend.
Office 365 provides the latest advanced security features to its users to keep their data safe and secure. Despite having good security features users still want to download Office 365 emails in PDF file format. So, the below section tells you the reasons behind this. After that, we’ll move to the solutions.
Why Users Want to Save Emails in PDF File Format
- It allows users to access their data on different platforms because PDF files can be easily shared from one system to another
- Users can access their data without an internet connection
- It will also help to guard against online thread
- The file size of PDF is smaller compared to others, users can keep their large number of data in PDF file format
Solutions to Download Office 365 Emails in PDF
The section consists of two methods first one is manual which is divided into two steps and the second method is professional in which we will use third-party software to save office 365 emails. So, let’s start with the manual method without wasting time.
Method-1: Download Office 365 Emails in PDF Using a Manual Approach
Office 365 does not provide any direct method to save Office 365 emails in PDF. hence, in this method, we’ll first save emails in HTML file format after that we’ll convert HTML to PDF. follow the given steps to download emails in PDF file format.
Step-1: Save Emails in HTML File Format
- Go to Mail view
- Open the mailbox which you want to save
- Right-click and go to Save As
- Choose the location to save the file
- Select HTML format and tap on the Save button
Step-2: Save As a PDF
- Open MS word
- Open that HTML file that you have recently downloaded
- Click on File, left-menu bar
- Tap on PDF format from the given option
- Click on the Save button
Method-2: Professional Approach to Download Office 365 Emails in PDF
In today’s era, no one wants to waste time. Everyone wants to complete their task in an easy and fast manner. As the manual method takes too much time save all emails because you need to follow the same procedure again and again. Hence, to overcome this problem. We have come up with Corbett Office 365 Email Backup Tool that can download Office 365 email in PDF format. Well, the software is capable to save emails in multiple file formats PST, EML, PDF, HTML, etc.
Also Read: How to Export Office 365 Mailbox to PST?
Unique features of Software
- It saves complete data of Office 365 like emails, attachments, contacts, calendars, journals, etc.
- Maintain data integrity and folder hierarchy
- It downloads all emails in a single go
- It provides advanced features to select particular data
- Provides free demo version to check the functionality of the toolkit
Steps to Save Emails in PDF
- Download the software on your device
- Click on the Open button,top left menu bar
- Go to Email Accounts and then Add Account
- Now, enter your Office 365 credential
- After that, you can view your Office 365 data in the software
- Click on the Export button and select PDF as the Export option
- Select important folder
- Browse the location to save the output
- Click on the Save button
Final Verdict
As this technical article provides you with both manual and alternative solutions to download Office 365 email in PDF. but, the manual method is very time-consuming, to save time and make your task simple you can go with an alternative solution.
Also Read: How to Fix “Can’t Download Attachments from Gmail”
