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Computers and Technology

A Complete Guide to Export Emails From OST File to PDF Format

“Hi, I am suffering to know the best solution to export Emails from OST file to PDF format. Is it possible to convert multiple OST files into Adobe PDF format? Or we need to perform another method.”

In the above article, we explain the user query and cannot find any suitable way to perform the task. Here, we will discuss all the possible solutions to easily export multiple emails from OST files into PDF format along with attachments. So, stop your searches here and move with this amazing blog to complete the hassle-free.

OST is an Offline Storage File related to both Outlook and Exchange. The OST file is locally saved to copy Exchange Server mailbox data. Therefore, the Outlook user can work even offline through an OST file and make changes as per their wish to emails which get automatically updated while being connected with the Exchange Server. So, it is beneficial to access and modify the Exchange data offline in Outlook when there is no internet connection.

Let us begin the task, knowing about the reasons behind this conversion!

Read it Also: Best Solution to Convert PST File to Adobe PDF

Some Main Causes of Converting Emails from OST to PDF

Users need to access vital Outlook data without internet access or Outlook settings, there are various options. To deal with this, export emails from OST file to PDF files, which may then be accessed with other file formats supported by apps in the future.

Follow the below-listed reasons for exporting OST to PDF format:

  • Easy to Print: For printing with an A4 size sheet is simple and requires no changes to the printer’s settings.
  • Platform-Independent: The PDF format is platform-independent, making it simple to open on various devices such as tablets, smartphones, desktop computers, and laptops.
  • Lightweight: A PDF file is a portable document format that is easy to transport from one location to another.
  • Password Security Option: Therefore, a PDF file is simple to open and has a password security option that prohibits users from operating it without permission.

Using Manual Method to Convert OST File Into PDF Format

This method requires proper installation and configuration of MS Outlook with the Exchange server. Along with this, Microsoft Word applications are also required for the successful completion of the process. When all these three things are available on your Windows machine, start with the following instructions:-

  • Firstly, Open Microsoft Outlook on your computer and double-click on email, which is to be converted into portable document format. And, click on the File >> Save As option.
  • Now, a saving wizard will appear where you have to click on the Save As Type drop box to expand its menu. Select the HTML option from the displayed menu
  • After that, locate the path where you have to save the resultant .html file in which OST message content is saved. Right-click on the file and select Open With >> Word (desktop) option
  • Also, you have to expand the menu of Save As Type and choose the PDF option from the list. Click on Save to continuing
  • At least, you will see that your OST email is saved in PDF format at the location where you have archived it in Step (5).

This is a manual method that is not so easy for new beginners and takes a lot of users’ time & effort to complete the task on time. But, you don’t need to worry, we have suggested an amazing solution perform this process in an easy & simple manner. For knowing about this solution you need to follow the below section:-

Batch Export Emails From OST File to PDF – Reliable Solution

After learning about all the difficulties listed above, we are suggesting an automated OST to PDF Converter Tool. This program overcomes all the challenges that an individual faces in the manual method. Therefore, it creates Adobe PDF files of multiple OST emails in batch without losing any data.

Moreover, no Exchange Server connectivity or Outlook installation is needed to perform file exporting with this software. So, follow the below-working process explained for this utility.

  1. Download and run the tool on your Windows machine and “Add OST File”.
  2. Now, OST File Scan Options: “Quick & Advance”
  3. Preview OST File Data for Selective Conversion
  4. Finally, Export options: PDF, Mail Filter, Naming Conversion.

Now, below are some software advanced features which are very helpful for new beginners. Let’s take look at the same:-

Advanced Features & Benefits of the Software

Convert OST File Into Several Formats: Using this utility users can easily convert OST files to PDF format along with attachments as well as convert OST to EML, MBOX, HTML, CSV, ICS, PST, and other file formats. Users can get different file-saving options into a single interface.

Extract Email Information: This utility gives you the ultimate option to extract any particular information from your emails. By using the tool you can easily retrieve email addresses, attachments, associated email addresses, phone numbers, and contact photos from OST file emails.

Convert Filtered Emails: It is an inbuilt filter that helps to avoid unwanted email conversions. This filter gives you multiple options to choose and export the selected emails. Various filters are emails (to, from, cc, bcc, etc), contacts, calendars, tasks, etc.

Export Large OST File: It is powerful enough to convert large OST files into PDF format without facing any glitches. There is no size limitation while transferring email files from one file format to another file format.

Wrap Up!

In this write-up, we have discussed how to export Emails from OST file to PDF format along with attachments. Here, we talk about two easy methods which are manual as well as automated methods that can easily perform the task. Both technical and non-technical users can easily use this tool without installing any other application. On the other hand, the manual method is a difficult and lengthy process for novice users. Because it has many challenges during the process and takes too much time. Now, choose as per your requirement.

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